Gymnasts and Coaches will sit in the dedicated seating where they will be called through to holding rooms and then to the warm up. After their performance, they return to the holding rooms to collect all belongings and return to the dedicated seating. The coach will be responsible for their gymnasts during the event. If they wish to sit with parents in the general auditorium with parents an additional ticket will need to be purchased from the arena.

The Leeds Gymfest 2019 sees a return to the popular First Direct Arena in Leeds, which provides fabulous performance and audience facilities. With the growth of the event, we have been forced to reduce the numbers of routines and applications are on a first come – first served basis. On receipt of a completed online entry and payment, we will email a confirmation that you are guaranteed a place and you are free to make your arrangements (please do not book anything until you receive this email). Once all the 50 slots have been filled your name will go on a waiting list and we will contact you if we have any additional slots.

For the safety of all participants and audience access, it is strictly controlled. Gymnasts, coaches, and spectators will be allowed entry from 10:00 onwards. Information will be sent out on what can be brought into the arena nearer to the date.

Information Sheet for displays:

Displays – should be a maximum of 3 minutes. Display with more than 20 gymnasts must apply for more time to the organisers but the maximum time granted would be 6/7 minutes
Any form of gymnastics or display may perform. To enter a team cost £40 plus £11 per gymnast.

Groups and mass displays are encouraged. The minimum number of gymnasts for a display is ten (except Acro Partnerships or Elite performers).

The safety of the gymnast is of prime importance and the event organiser (with advice from the LGC Performance Director) reserves the right to stop any performance considered unsafe or to request moves are taken out of the routine. Please ensure skill level in your performance equals your Supervisory Coach’s qualification.

For insurance purposes, all entrants must be current members of British Gymnastics or if a School, must have a letter showing that they have insurance to cover the display.
The use of costume or props in encouraged.

Only one entry per club (excluding Leeds Gymnastics Club) will be allowed. A second team entry will be put on the waiting list and in the event of spaces in the programme we will be delighted to accept the entry. (First come, first served)

Music:
Music should be sent preferably via email by MP3 format to Gymfest@leedsgymnastics.com
Alternatively, a CD in a labelled box with the name of the group, title of the music and the length of the piece can be posted to us
Under the British Gymnastic licensing laws – Disney music, Andrew Lloyd Webber and Cirque de Soleil music is not permitted. Please refer to the BG website for further clarification.
Always ensure that you have a spare copy of the music in case of emergencies
To achieve the best effect in the performance arena, a good quality copy must be used.
All music must be submitted by Friday 7 December 2018. If music is not supplied by this date, then your entry will be null and void and your place given to the next club on the waiting list

Equipment:
Equipment will be available. We have crash mats, blocks, and trampettes and you should only bring additional equipment if we will not have it available for you to use. Due to increased security procedures at the Arena If you wish to bring your own equipment, prior notification on the entry form is required. Please advise us if you have any additional needs
The performance will take place on 12 x 12m “sprung floor”.

Medals:
All gymnasts will receive a commemorative medal as they leave the stage
Trophies will be awarded for various categories including Rising Stars and Best Display.
For the awards, each club will be asked to nominate one coach and two gymnasts to carry their clubs’ flag during the march on and presentation. Other gymnasts will remain in their seats.
Medical Assistance:
All requests for medical assistance should be addressed to the control desk or volunteer who will contact the First Aid personnel.

Parking:
Parking is available near the venue at Woodhouse Lane Car Park,
The postcode for your sat nav is LS2 3AX. On event days it is £6 to park. Other car parks are available within a short walk.

Coach parking is available at Wade Lane for up to 12 coaches. Payment is by telephone only. Other coach parking is available in Leeds, please visit www.leedstraffweb.co.uk/main.html for details. Coach drivers CAN NOT drop off on Clay Pit Lane ie directly outside the arena.

Merchandise:
Merchandise will be available on the day within the Leeds Arena. Items can be pre-ordered and full information and an order form will be sent out in the next few weeks. This will include our specially designed Leeds landscape tee-shirts and hoodies.

Refreshments:
Refreshments are available within the venue prior to and during the event. Gymnasts may bring with them a packed lunch but Gymfest will be a nut-free zone.

Photography:
Professional photographers (DBS check) will be taking photos during the event and these can be purchased from their stall. Please buy your prints as early as possible as they will stop serving once the last routine has finished. Please be aware this event is open to the general public

Meeting points for clubs:
Once entries have been finalised each club will be given a meeting point, where they can arrange to meet their parents.

Welfare & Safeguarding – If you have any Safeguarding concerns for children these should be referred to the Gymfest Welfare Team who are attending all day. They can be contacted through the control desk or volunteers who will contact them to come and speak to you.